Developing good productivity habits so you can get more done in less time is not only important for your own sanity, but also for the success of your business.
I was recently listening to a training from my mentor, James Wedmore, and he was talking about how the most successful business owners have structure built into their business and their days.
He said, “more structure = more freedom”.
While that may seem counterintuitive to you, it’s absolutely true and here’s why…
Structure also means that you have systems in place.
Systems mean that you follow a proven plan step-by-step.
And when you’re following a proven plan, step-by-step, you’ll get things done more quickly and more efficiently.
One of the reasons I started my own business, and more than likely the same is true for you, is because I want control over my schedule which for me means more freedom. That same structure equals the ability to scale my business more quickly because I have a clear target of where I’m heading.
So, if you’ve ever felt that your to-do list seems endless and you’re struggling to meet your goals this week’s episode of The Wellness Business Podcast will have you doing a happy dance.
AVOID CONTEXT SWITCHING TO BOOST YOUR PRODUCTIVITY
Context switching simply means moving from one task or project to another while you’re actively working on something else. For example, you might be working on preparing your emails for an upcoming launch while you’re also responding to comments to people inside your Facebook group.
Most multitaskers are familiar with the concept of context switching, but what people usually don’t tell you is that the constant switches between tasks or projects can be detrimental to our productivity.
Some of my favorite ways to avoid context switching includes:
- Time blocking on my calendar when I will be focusing on certain tasks or projects – and sticking to that plan.
- Keeping only the tabs open that I absolutely need to do my work.
- Removing my phone from my workspace so I can focus only on my work.
Many of the students we work with in the Wellness Business Accelerator program struggle with context switching, so if this resonates with you, please know you’re not alone. When they first join us they often share that they have felt overwhelmed for a long time. That shiny object syndrome and switching gears has been a failing process. And that they are ready to learn how to systematize and scale their wellness business.
MAKE A PLAN SO YOU KNOW WHAT TO FOCUS ON
Ditching your bad productivity habits in exchange for getting more done in less time requires pre-planning what you’ll be working on.
I always start by setting quarterly goals for….
2) Email List Growth
3) FB Group Growth & Theme
These goals drive my weekly action items so I always know what I need to focus on each week to achieve my quarterly goals.
Each quarter you should have at least one revenue driver in your business, such as a special campaign or promotion that will bring attention to your paid program. You can use a challenge, workshop, or video series to build excitement and momentum on a certain topic which then leads to people being excited to work with you once you make your offer.
More than likely whatever you decide on for list growth will also tie in with whatever your promotion will be as well as growing your group or your social media following. Do your best to use themes or similar topics each quarter so it’s easy to repurpose content for different delivery methods.
Once you have your quarterly goals established now it’s time to break your tasks down into 12 weekly increments. Each week you’ll be completing mini tasks that lead you to your main revenue goal for that quarter. Here’s how I set myself up for success each week.
1) Sundays sets the tone for the week to meet goals
2) What are my top 3 goals for the week (drives daily tasks)
3) Build in time for R&R by setting office hours and non-office hours.
Each week I rinse and repeat this structure. Kicking each week off knowing exactly what my goals are gives me peace of mind. From there I keep my blinders on to everything else so nothing distracts me from my main revenue generating objective.
Once the 3 main goals are set for the week it’s time to decide which mini-tasks will be completed on each day. This part of scheduling is typically a little flexible because it’s being worked around any live calls that are on the calendar.
Every day, I do the following:
1) Set my daily top 3 priorities
2) Check in with and update my project management software (I use Trello + ClickUp)
3) Delegate to my team whenever possible
The easiest way to ditch bad productivity habits is to get clear on your quarterly goals and map out your plan each week and day to reach your overall objective.
If you want to learn more, I recommend these two books:
HOW TO DITCH YOUR BAD PRODUCTIVITY HABITS AND GET MORE DONE IN LESS TIME
As a business owner you probably are dreaming of more time and financial freedom. But too often bad productivity habits get in the way and can turn your dream of freedom into a J.O.B., (and we can’t have that).
In this episode we’re sharing how you can ditch your bad productivity habits to get more done in less time.
In this episode you’ll discover:
- The top 3 methods we use daily to get more done in less time
- How we use quarterly goal setting to guide our daily decision making to stay on track every single day
- The easiest way you can ease into your version of productive daily habits that are a game-changer for your business.
If you’ve felt like you’re constantly running from point A to B to finish your daily to-do list or you feel like you’re on a hamster wheel of never-ending tasks, this episode is a must listen!
SPEAKING OF GETTING MORE DONE IN LESS TIME… HAVE YOU JOINED THE WAITLIST FOR THE WELLNESS BUSINESS ACCELERATOR YET?
If you want to build a health coaching or nutrition business but you’re struggling to get paying clients, and you feel like you’re spinning your wheels, going from one tactic to the next without success, you’re not alone and it’s not your fault.
You likely weren’t taught how to build your coaching business as part of your certification program, so you’re doing your best to figure it out on your own, but it’s taking up so much of your time, and nothing really seems to be working.
If you’d like to learn directly from Kathleen LeGrys and myself, join our VIP waitlist for the Wellness Business Accelerator. In addition to our lessons about marketing and defining your niche, we also have an entire lesson just on time management and how to get more done in less time!
Join the waitlist so you can discover the most current and proven methods for growing your wellness business online without the confusion and overwhelm, so you can actually start GETTING CLIENTS NOW!
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Links mentioned on the show:
FREE TRAINING: The Rise of the Digital CEO
Links to resources: